What is Promato?
A primary concern of any club is keeping track of its members. However, a club is not like a normal workplace.
Each club officer needs access to the member list, but their requirements vary. The difficulty in sharing means that a club often finds itself with several lists. Duplication leads to doubt and then even more double work. Volunteers come and go and the cycle repeats.
- Club officers are often volunteers in honorary positions
- Officers generally do not share homes or work places
- Volunteers have differing priorities, skills and enthusiasm
- Turnover of officers is guaranteed
The solution is Promato - a shared online database of members accessed via the internet.
Promato maintains a club's membership records
- contact data name, address, phone, email, etc
- club specific data member types, financial year
- variable data e.g. key numbers, team
- family memberships
- privacy enables members to opt-out of phone lists
Promato maintains each member's status
- enables members to register and pay online
- captures fees payments
- sets fees status Paid, Part paid, Unpaid, or Honorary
- prints or emails customisable Renewal Notices (invoices)
- records payment history
Promato maintains membership groups
- group members by any classification
- email groups or selected members
- search by group
Inquiries, reports and statistics
- counts of current members by type and fees status
- phone and address lists
- labels by individual or families
- members joined or resigned as at any date
- members by selected age group
- export list to a spreadsheet
- Peace of mind - knowing the who, what, where, when, how much
of your membership
- Sharing - everyone is using the same data
- Professionalism - youre seen to be in control
- Ease of use - little or no training required
- Accessibility - wherever you can connect to the Internet. No software to install on any PC.
- Secure - password access and authority levels
- Best of all - more time to enjoy your pastime or sport!