What is Promato?

A primary concern of any club is keeping track of its members. However, a club is not like a normal workplace.

Club officers are often volunteers in honorary positions
Officers generally do not share homes or work places
Volunteers have differing priorities, skills and enthusiasm
Turnover of officers is guaranteed

Each club officer needs access to the member list, but their requirements vary. The difficulty in sharing means that a club often finds itself with several lists. Duplication leads to doubt and then even more double work. Volunteers come and go and the cycle repeats.

The solution is Promato - a shared online database of members accessed via the internet.

Promato maintains a club's membership records

contact data – name, address, phone, email, etc
club specific data – member types, financial year
variable data – e.g. key numbers, team
family memberships
privacy – enables members to opt-out of phone lists

Promato maintains each member's status

enables members to register and pay online
captures fees payments
sets fees status – Paid, Part paid, Unpaid, or Honorary
prints or emails customisable Renewal Notices (invoices)
records payment history

Promato maintains membership groups

group members by any classification
email groups or selected members
search by group

Inquiries, reports and statistics

counts of current members by type and fees status
phone and address lists
labels by individual or families
members joined or resigned as at any date
members by selected age group
export list to a spreadsheet

Benefits

Peace of mind - knowing the who, what, where, when, how much …… of your membership
Sharing - everyone is using the same data
Professionalism - you’re seen to be in control
Ease of use - little or no training required
Accessibility - wherever you can connect to the Internet. No software to install on any PC.
Secure - password access and authority levels
Best of all - more time to enjoy your pastime or sport!